April 3, 2023
Vlastimil Vodička

Say Goodbye to Job Tracker Spreadsheets and Mine Your Internal Data for Gold Automatically

Discover the goldmine in your contacts' job transitions with automated tracking! Boost productivity, capitalize on opportunities & ditch spreadsheets for good.

Strategic analysis of a job tracking spreadsheet in a group

If you're also tired of manually updating job tracker spreadsheets and sifting through outdated data, you're at the right place. Say hello to a new era of tracking job changes in your contact base with cutting-edge automation! In this blog post, we'll uncover the goldmine of sales opportunities that lie within your existing contacts' job transitions and reveal the game-changing benefits of automated job tracking. Say goodbye to spreadsheets and uncover a treasure trove of sales potential, as we explore how to streamline your processes, boost productivity, and capitalize on every opportunity. So, grab a cup of coffee, sit back, and let's dive into the world of automated job tracking!

Job Changes of Your Existing Contacts Is Your Goldmine

Woman shaking hands with new employer after job change

Job changes in the contact base of a business can be a goldmine for sales opportunities. As employees move from one company to another, they bring their experience, connections, and knowledge with them, making them potential hot leads for your business. It's not just the prospects in the middle of your funnel that you should be tracking, but also your existing customers who might have changed jobs or roles.

By keeping tabs on your existing customers who have moved to a new company, you can proactively reach out to them and congratulate them. This gives you an opportunity to showcase your solutions and how they can solve more of their problems than your competitors. Being the first to contact them can give you a strategic advantage in winning their business.

In today's fast-paced job market, where employees are changing roles or jobs rather frequently, the chances of getting another shot at these prospects are high. Plus, they're likely to have a similar job title at the new organization, which means they're going to need similar tools. The first 3-6 months of joining a new organization are critical for decision-makers and executives to evaluate tools, stacks, and teams for success.

If you're keeping track of job changes in your contact base, you can start the conversation early and gain a strategic advantage in winning their business. Don't miss out on this goldmine of sales opportunities by failing to track job changes of your existing contacts. Stay ahead of the game and keep your sales pipeline full by leveraging these opportunities.

Why It's Time to Say Goodbye to Job Tracker Spreadsheets

While using simple spreadsheets to track job changes might seem like the most straightforward choice, it's an outdated method for several reasons. Manually updating spreadsheets with information on job changes can be a tedious and time-consuming process, leaving room for errors and inaccuracies. Moreover, spreadsheets provide limited visibility into your data, making it difficult to gain a comprehensive view of your operations. With the advancements in technology, there's a better way to manage your data. It's time to say goodbye to job tracker spreadsheets and start mining your internal data for gold automatically.

Job tracker spreadsheets are the past

The Downside of Manual Tracking

Manual tracking of job data using spreadsheets can be a tedious and time-consuming process. Here are some of the key drawbacks:

  1. Prone to errors: Manual data entry is susceptible to errors, leading to inaccurate insights.
  2. Limited scope: Job tracking sheets provide limited visibility into your data, making it difficult to gain a comprehensive view of your operations.
  3. Time-consuming: Creating and maintaining job tracking spreadsheets can be a time-consuming process, taking you away from other important tasks.

The Benefits of Automated Job Tracking of Contacts

By automating the tracking of job changes among your existing customers, power users, warm leads, or simple prospects, you can overcome the drawbacks of manual tracking with spreadsheets for employment monitoring. Here are some of the key benefits:

  1. Accurate insights: Automated job tracking eliminates the risk of human error, ensuring accurate insights.
  2. Comprehensive view: With automated tracking of job changes, you can gain a comprehensive view of your contacts, enabling you to make informed decisions.
  3. Time-saving: tracking job changes automatically saves you time by eliminating the need for manual data entry.

How to Implement Automated Job Tracking

  1. Choosing the right software: Automating job tracking can be a game-changer for businesses, but it's important to choose the right software to get the most out of it.
  2. Integration with existing systems: When selecting software, consider factors such as ease of use, functionality, and integration with your existing systems. Integration is a crucial factor because it ensures that your automated job-tracking system works seamlessly with your current databases and processes.
  3. Training employees on new software: Another important consideration is training your employees on the new software. It's important to provide adequate training to ensure that your team understands how to use the system and can benefit from its full potential.

By taking these steps, you can implement automated job tracking successfully and reap the benefits of streamlined processes and accurate insights.

Tips for Getting Started

Woman analyzing customer data trends

Define Your Objectives

Defining your objectives is an essential step when getting started with job tracker software. This means identifying the insights you want to gain and the problems you're trying to solve. By defining your objectives, you can ensure that you're choosing the right tools and strategies to achieve your goals and make the most out of the software. Here are some possible objectives you may want to consider:

  1. Enriching existing customer data for better customer relationship management: One objective could be to use the software to gather and analyze data on your existing customers. By enriching your customer data, you can gain a more comprehensive view of their industries, positions, locations, and more. This, in turn, can help you improve your customer relationship management and personalize your email outreach campaigns to specific customer segments.
  2. Creating sales opportunities by following up on existing clients' job changes: Job changes in your contact base can be a goldmine for sales opportunities. One objective could be to use the software to track job changes and reach out to former contacts who might now be decision-makers at a new organization. By proactively following up, you can gain a strategic advantage and increase your chances of winning their business.
  3. Generating leads in specific industries: Another objective could be to use the software to identify potential leads in specific industries or geographic regions. By analyzing your data and understanding your target market, you can tailor your marketing efforts to attract potential customers in these areas. This can help you generate more leads and increase your chances of closing deals.

Identify Your Customer Data Sources

Before diving into job tracking software, it's essential to pinpoint your customer data sources. Take a moment to evaluate the different types of data you have for customers, leads, and prospects, and consider where that information is stored. It could be in spreadsheets, another program, your ERP system, or other sources. Identifying these sources will streamline the integration process and ensure you get the most out of your new software, setting your business up for success.

Choose the Right Tools

Not all software for job tracking is created equal. Some of them have only basic features, while others have complex functionality that can take your sales efforts to a completely new level. Therefore, it's important to choose the right ones for your needs. Consider factors such as:

  • Ease of use,
  • Integration with your existing systems and other tools,
  • Extra features such as AI-powered emails, lead generation, etc.
  • Level of automation required.

Start Small

Automating job tracking can be a complex process. To avoid getting overwhelmed, start small. Identify a group of contacts, this could be, for instance, your hot leads, and focus on that first. Once you have successfully automated the job-tracking workflow of that process, you can move on to other areas.

Pipebooster's Job Tracking Automation

Happy man using Pipebooster for lead generation

Pipebooster is an innovative platform that revolutionizes the way you track job changes among your contacts. It overcomes the limitations of traditional job tracker spreadsheets in numerous ways:

  • Instant Monitoring and Auto-updates: Forget about manual updates on job tracker spreadsheets! Pipebooster delivers immediate tracking of job transitions and auto-updates contact details. This ensures your contact info stays precise and current without any extra work on your end.
  • Prompt Alerts: As soon as someone switches jobs, Pipebooster informs the appropriate individual in your organization, like a sales rep. This allows for swift responses and sustaining vital connections.
  • Effortless Integrations: Pipebooster smoothly syncs with popular CRMs, including Pipedrive and Hubspot, for hassle-free updating across various platforms. Plus, its Zapier integration links with hundreds of apps for easy automation. For tailored integrations, comprehensive API documentation is available via Webhook, featuring unlimited, unmetered API access.
  • Enhanced Accuracy and Efficiency: By offering real-time monitoring, auto-updates, and seamless CRM integration, Pipebooster surpasses job tracker spreadsheets in terms of accuracy and efficiency. This means more time and energy saved while fostering strong bonds with key contacts.
  • LinkedIn Lead Generation and Email Scraping: In addition to job tracking and data enrichment, Pipebooster serves as a powerful lead generator and LinkedIn email scraper. Employing advanced search algorithms, it scours LinkedIn for potential leads and compiles their contact details, helping you expand your network and discover new prospects. This handy feature saves time and resources while providing your business with a valuable reservoir of leads.
  • Heightened Productivity: With prompt notifications and automated lead management, Pipebooster keeps you informed of changes in your contact base and helps you react quickly to emerging opportunities. This leads to better productivity and more effective sales and marketing initiatives.
  • Rapid and Automatic LinkedIn Profile Matching: Pipebooster gives your business an incredible edge with its speedy and automated LinkedIn profile matching feature. By employing over 40 algorithms, the system guarantees precise profile matching, streamlining the process of keeping contact information up-to-date. With cross-referencing of first names, last names, and additional identifiers like company names or emails, Pipebooster ensures fast and accurate LinkedIn profile matches. This amazing feature allows your business to maintain current contact information with minimal effort.
  • Richer Customer Data: The auto-data enrichment feature fills in any gaps in client information, allowing for more personalized care by utilizing a wider range of data for each contact. This comes in especially handy for crafting automatic emails that appear and feel personal, thanks to the enriched data.
  • Tailored Emails as Drafts or Sent Automatically: This groundbreaking feature enables users to select a group of leads and auto-generate emails with a human touch. Based on your preferences, these well-crafted messages are either drafted for a sales rep to review and modify or sent out automatically.
  • Competitive Edge: Gain a competitive advantage by having access to the most accurate and up-to-date contact information. With Pipebooster, you'll never miss potential opportunities and can maintain strong relationships with crucial contacts.
  • Risk-free Trial: Experience the benefits of Pipebooster firsthand with a free trial for tracking 250 contacts. This gives your business the opportunity to test the platform's features before deciding on a paid subscription.

In conclusion, Pipebooster is a game-changer for managing and tracking contact information. Its user-friendly and creative features provide a significant advantage over traditional spreadsheet solutions. Give Pipebooster a try and see how it can enhance your business's productivity and success.

Besides the SaaS described above, Pipebooster also offers a Google Spreadsheet extension called 'Job Change Tracker' that you can download from the Extensions store. Wanna know why and how to start using it? Read our article 'How to Use a Job Tracking Spreadsheet to Automatically Track Job Changes'.


How long does it take to set up automated job tracking with Pipebooster?

Setting up automated job tracking with Pipebooster is a breeze! The time it takes can vary depending on factors like the size of your contact base and the complexity of your existing systems. However, with its user-friendly interface and seamless integrations with popular CRMs, Pipebooster makes the process as smooth and efficient as possible.

Can Pipebooster help me if I have limited experience with job tracking software?

Absolutely! Pipebooster is designed to be user-friendly and easy to navigate, even for those new to job tracking software. By starting small and focusing on a specific group of contacts, you can familiarize yourself with the platform before expanding to other areas.

How secure is my data when using Pipebooster?

Pipebooster prioritizes data security to ensure your contact information remains safe. Feel free to reach out to Pipebooster's support team with any specific concerns about data security.


In conclusion, the days of manually updating spreadsheets to track job changes among your contacts are over. Embrace the power of automated job tracking to unlock a goldmine of sales opportunities, and streamline your processes for more accurate and efficient results. By implementing software like Pipebooster, you'll gain a comprehensive view of your operations and stay ahead of the competition by nurturing relationships with key contacts. So say goodbye to outdated spreadsheets and start leveraging the wealth of information within your internal data to boost your sales pipeline and enhance your business's success.

About the author
Vlastimil Vodička
Vlastimil Vodička

CEO of Leadspicker

Vlastimil Vodicka is a startup founder with a Venture Capital background. In recent years, with his co-founder, he has built a technology startup that Deloitte has recognized as the 16th fastest-growing technology company in the Central European Deloitte Fast 50 2019 program. After having bootstrapped and earned the first million dollars themselves, Leadspicker landed $2 million in seed funding from Reflex Capital and J&T Ventures.

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